Software for sports clubs
Less admin.
More time for the club.
PhoebeSport connects club management, coaches, members and parents. Membership fees, attendance, schedule, competitions and notifications are no longer scattered across notebooks, spreadsheets and group chats.
- No installation
- Unlimited coaches and parents
- 30-day free trial
The club runs on the field.
The admin follows it everywhere.
One member list lives in Excel. Attendance is in the coach's notebook. Payments are checked at the bank. A schedule change ends up in a few group chats, and parents' replies get lost among dozens of other messages.
Each piece seems simple on its own. The trouble starts when you need a quick, reliable answer to ordinary questions:
- Who hasn't paid their membership fee yet?
- Who came to training this month?
- Who announced an absence?
- Who is going to the competition?
- Did every parent get the notification?
- Which individual-lesson slot is still free?
PhoebeSport gives the club one accurate answer, without rewriting notes or digging through messages.
Notebooks, Excel and group chats work.
Until they have to work together.
Instead of a notebook
The coach records attendance on the phone, right at training. They see who announced an absence, who is excused and how many members to expect.
No copying it over later and no relying on memory.
Instead of disconnected spreadsheets
Members, squads, membership fees, charges and payments are kept in one system. Management sees the current state at any moment, without merging several versions of the same file.
Instead of a cluttered group chat
Parents receive notifications that concern their own child. A cancelled training, a competition call-up, a survey or a reminder arrive directly, by email and as a phone notification.
Everything the club needs during the week
Member records
All club members, parents, coaches and squads are kept in an organised register. Every user has a role and sees only the data they need.
Membership fees, charges and payments
The club creates monthly membership fees and other charges, records payments and immediately sees outstanding debts.
Charges are separated by type, so membership fees, individual lessons and one-off costs are shown clearly.
Attendance at training
The coach opens a session on the phone and records attendance for their squad.
A member can be marked as present, excused, unexcused or injured.
Announcing an absence
A parent or athlete announces in advance that they won't attend training and can give a reason.
Before the session starts, the coach sees how many members to expect and who announced an absence.
Schedule and sessions
Training, competitions and individual lessons appear in a shared calendar, but are clearly separated visually.
A parent sees their child's schedule, and a coach sees the sessions of the squads they lead.
Competitions
The club selects the squads and members taking part in a competition, including athletes from other squads when extra help is needed.
Invited members and parents receive the corresponding notification.
Individual lessons
The coach enters their available time and the lesson duration. PhoebeSport automatically creates free slots that a parent or athlete can pick.
A booked slot disappears from the offer, and the charge is created only once the lesson has taken place.
Surveys
The club can send a survey to the whole club, a single squad or a specific member.
It's used to sign up for a tournament, choose kit sizes, agree on a time, or ask any other question that would otherwise get lost in a group chat.
Notifications and reminders
Notifications are sent by email and as push messages.
The club can set a reminder before a session, while important messages, such as a training cancellation, are sent to every member they concern.
Membership card
Every member gets a digital membership card with the club's details and a QR code, available on the phone.
App in the club's colours
The club sets its own logo and app icon. Parents and members use PhoebeSport with their own club's address and identity.
Everyone sees what they need
Club management
Management runs members, squads, sessions, charges, payments, competitions, surveys and club settings.
In a few clicks they get an overview of what used to be spread across several places.
Coach
The coach sees their squads and sessions, records attendance, schedules training and competitions, opens slots for individual lessons and, when needed, records one-off charges.
Everything works from the phone, with no trip to a computer.
Parent
The parent sees the schedule, notifications, attendance and financial status of their own child. They can announce an absence, answer a survey and pick an individual-lesson slot.
They don't see other members' data.
Athlete
Older athletes can use their own account, follow sessions, notifications and charges, and announce absences themselves.
Works like an app.
No app-store install required.
PhoebeSport opens through the club's secure web address. A parent, coach or member can add it to the phone's home screen and use it like a standard app, with the club's icon and push notifications.
No searching an app store, no complicated sign-up and no waiting for everyone to install a new version.
- Works on Android and iPhone
- Works on a computer too
- Updates are automatic
- No extra fee for the app
You no longer ask: “Who paid this?”
For each member you can see what has been charged, what has been paid and how much is still open.
A parent sees only their own child's balance. Management sees the whole club's balance. A coach sees financial data only when the club allows it.
Payments can be recorded as a bank transfer, cash or a manual entry. A charge created by mistake that hasn't been paid yet can be voided without deleting the history.
PhoebeSport takes no percentage of membership fees and doesn't hold the club's money. You pay a monthly subscription, and all payments still go directly to the club.
The message reaches whoever it's meant for
A cancelled training shouldn't depend on whether a parent opened the group chat that day.
PhoebeSport sends notifications directly to the users the message concerns:
- members of a specific squad
- participants of a specific session
- invited athletes
- a single member or parent
- the whole club
Users can choose which notifications they want to receive. Important messages, such as a training cancellation, are always delivered.
From a member list to the first session
We get to know your club
In a 20-minute conversation we go through how you currently manage members, training, membership fees and communication.
We don't try to change everything that already works well in your club.
We prepare the club account
We set up the club's details, logo, sport, currency, squads and initial settings.
We import members and users
You provide your existing list, and we prepare members, parents, coaches and squads to get started.
We train management and coaches
Training is hands-on and done on your own club. Management covers administration and finances, while coaches cover attendance, sessions and communication.
You send the first invitations
Parents and members receive an invitation to activate their account. The club doesn't create or know their passwords.
You use every feature for 30 days
During the trial there are no restricted modules. You work with real members and only then decide whether to continue.
Simple pricing based on club size
You don't pay per coach, parent, administrator or number of notifications sent. The price depends only on the number of active members.
Start
3.900
RSD / month
For clubs with up to 50 active members.
Includes
- unlimited coaches and parents
- member and squad records
- membership fees, charges and payments
- schedule and attendance
- notifications and surveys
- competitions
- individual lessons
- digital membership cards
- email support
Club
Most popular7.900
RSD / month
For clubs with up to 120 active members.
Everything in Start, plus
- more members and squads
- priority support
- help tidying up your initial records
- extra training for coaches
- a quarterly usage review
Club plus
12.900
RSD / month
For clubs with up to 250 active members.
Everything in Club, plus
- more administrative and organisational units
- advanced onboarding help
- priority technical support
- tailoring the initial setup to the club's needs
- regular consultations with management
Federations and clubs with more than 250 members
The price is set according to the number of members, the organisational structure and the scope of onboarding required.
What else you should know
No hidden itemsDays free
The trial lasts 30 days, with every feature and without leaving any card details.
Months, you pay for 10
Annual payment gives you two months free and lines up with the season.
RSD one-time onboarding
Club setup, initial data preparation and training. Not charged when you pay annually upfront.
You don't pay for features we unlock later
Every club gets the core features needed for everyday work.
The difference between plans comes from the number of active members, the scope of initial onboarding and the level of support — not because we withhold attendance tracking, surveys or notifications from a smaller club.
One club's data stays within that club
- Each club has a separate environment and its own web address.
- A parent sees their own child's data. A coach sees the squads they lead. Management sees their own club's data.
- User passwords are not created or known by club management. Each user activates their account themselves through a personal invitation.
- Photos, member data and records are not publicly available.
Frequently asked questions
No. The invitation takes them to the club's address, which they can open in a browser right away.
If they wish, they can add PhoebeSport to the phone's home screen, after which it opens like an app.
No. The number of coaches, administrators and parents is unlimited. The price depends on the number of active members.
No. PhoebeSport doesn't process or hold the club's money. You only pay the agreed subscription.
Only when the club enables that option. Management decides whether coaches may record cash payments and one-off charges.
No. A parent sees only the child or children linked to their account.
The club or coach cancels the session, and the members and parents it concerns receive a notification.
A training cancellation counts as an important notification and the user can't turn it off.
Yes. A parent or athlete opens the scheduled session, announces the absence and adds a reason if needed.
The coach sees this before training.
Yes. The coach sets available periods and the lesson duration, and the app creates free slots for booking.
Yes. Besides a whole squad, the club can also add individual athletes from other squads.
No. The first clubs come from fencing and handball, but the way it works isn't tied to a particular sport.
Squads, groups, sessions and membership-fee types are set up to match how the club is organised.
Yes. The user keeps the same login and accesses each club through its own address.
Each club's data stays separate.
For a club with a prepared member list, initial onboarding can usually be completed within a few working days.
The exact timing depends on the size and tidiness of the existing records.
Yes. The trial doesn't limit features by plan. The point is to test PhoebeSport in real work, not through an empty demo.
Yes. There's no long-term contract with monthly payment. The club's data can be prepared for export in an agreed format.
Show us how you run your club today.
In 20 minutes we'll show you how the same work would look in PhoebeSport. No generic presentation and no tour of features that don't matter to you.
We'll go through members, training, attendance, membership fees and communication using an example that matches how your club works.
Or write to us at info@phoebesport.app
Book a PhoebeSport demo
Leave the basic details about your club. We'll get back to you within one working day to arrange a time.